Using Filters in Google Sheets: What You Need to Know - Blog | Excelly-AI
09 March 2023

Using Filters in Google Sheets: What You Need to Know

This beginner-friendly article explains what filters are and provides step-by-step instructions on how to use them effectively in Google Sheets to analyze data and simplify workflows. By the end of this article, readers will have a clear understanding of filters and be able to apply them to their own spreadsheets.

As the amount of data we handle increases at a rapid pace, it’s essential to have the right tools to make sense of it all. Google Sheets is a powerful tool that makes organizing and analyzing data much simpler and efficient. One of the most valuable features that Google Sheets offers is the ability to use filters to sort and analyze data.

In this article, we’ll take a closer look at how to use filters in Google Sheets.

What are filters in Google Sheets?

Filters are a set of rules that you can apply to a range of cells in a Google Sheets spreadsheet. Once you’ve set up a filter, it will hide rows that don’t meet your criteria, so you can focus only on the specific data you need to analyze.

How to create a filter in Google Sheets

Creating filters in Google Sheets is straightforward, and it only takes a few steps.

Step 1: Select the range of data you want to filter

Select the range of cells that you want to use for your filter. You can do this by clicking and dragging the cursor over the cells or using the keyboard shortcut Ctrl + A to select all cells in the spreadsheet.

Step 2: Click on the “Data” tab

Click on the “Data” tab in the top menu of the Google Sheets interface.

Step 3: Click on “Filter”

From the drop-down menu, select “Filter.”

Google Sheets Filter Image

Step 4: Set up your filter rules

The filter option will create the filter menu, where you can input your filter rules. These rules can be based on specific criteria or conditions.

For instance, you can filter data based on text, numeric value, date, or even a custom formula. Suppose you want to filter data based on numeric value, such as filtering all products that cost more than $50. In that case, you can select “Number” as the filter criteria and input “>50” in the space provided.

Once you’ve set up your filter rules, click “OK,” and the sheet will update to show only rows that meet your filter criteria.

Step 5: Remove the filter

To remove the filter, click on “Data” and select “Turn off filter” or click on the filter icon in the toolbar and click on “Clear.”

Benefits of using filters in Google Sheets

Filters have several benefits, including:

1. Easy data analysis

Filters help you to organize, sort, and analyze large sets of data much more efficiently. By filtering your data based on specific criteria, you can quickly highlight specific trends, patterns, or anomalies that may have gone unnoticed.

2. Time-saving

Manually sorting through large sets of data can be time-consuming and inefficient. By using filters, you can quickly eliminate the rows that don’t meet your filter criteria and focus only on the data you need to analyze.

3. Accuracy

Filters help to minimize errors and inconsistencies that may arise when manually sorting through data. By applying specific criteria to the filter, you can avoid mistakes that can skew your findings or lead to inaccurate conclusions.


Filters are one of the most powerful features offered by Google Sheets, and once you learn how to use them, they can make a significant difference in organizing and analyzing data.

In summary, setting up filters in Google Sheets is quick and easy, and it can help you save time, improve accuracy, and make data analysis more efficient. So if you haven’t already started using filters in Google Sheets, now is the time to give it a try.


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